Event Information

Below you will find a summary of key changes for 2025 that will impact you as an Exhibitor or Contractor but please make sure to read the whole manual for full details. The manual provides both recommendations and mandatory rules. 

Details about how we plan to keep our attendees safe and changes you should expect to see at the event can be found here;

• Exhibition Timetable
  • Build up – please be aware build up will start at 0800 hrs on Saturday 29 November.
  • We have added additional time for breakdown and please be aware of the following changes:-
    • Thursday 4 December – only removal of AV, furniture, floral will be permitted between 1745 – 1930hrs (detail on the access process for this will be shared nearer to the event).  Access will also not be permitted until 1930 hrs to allow for aisle carpet to be removed. 
    • Friday 5 December – breakdown has extended until 1800 hrs on this day.  All stands on Level 1 need to be fully clear by this time.
    • *NEW* Saturday 6 December for Level 2 & 3 stands you have until midday to be fully clear.
  • Late or overnight working is not permitted. 
• Logistics
  • No furniture to be delivered to site on Saturday 29 November. 
• Waste Management
  • We are working with GreenBee Event Upcycling Team to help manage and remind contractors of their responsibilities for waste management during the build up and breakdown periods of the event.  Please be aware that:-
    • Each stand contractor is and remains responsible for their own waste and we require a waste management plan to be submitted with your stand plans. 
    • During build up please help to sort your cardboard/wood wate and take it to the collection points.  A plan of the collection points will be shared nearer to the event.  Please note only offcuts and small amounts of wood will be accepted at the collection point.  We encourage you to manage and limit the quantity of waste in general. 
    • During dismantling all waste must be removed from site by the stand contractor, no sorting will be provided during this time.  However if you require waste removal services, the venue provised a waste wood recycling service.  It is for all wood types (OSB, MDF, laminate panels, raw timber slats etc)  Please contact the venue directly before the show.  Only wood waste is accepted.
• Badges & Passes    
  • Contractors are required to register in advance for access during build and breakdown.
  • Show Open Contractor Passes – the process for these badges has changed please review the 'Badges & Passes' section for more detail. 

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

RX does NOT sell or pass your data to any third party without your permission.

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*If you are working onsite during the build up and breakdown periods you will be expected to wear appropriate Personal Protective Equipment. You will be checked by security as you enter the venue to ensure you have a high visibility vest and suitable footwear (no opened toed shoes or heels). 

*** We reserve the right to deny access to any contractors that fail to submit all required documents for a complete safety file.

*** Please note you must be in sensible and suitable footwear when accessing the show floor on Monday. Access will not be permitted to any exhibitors in open toe shoes.

    Late working is not permitted at ILTM Cannes.

Reminders:

• Late working is not permitted during build up and breakdown and all standfitting needs to be done within the Exhibition Timetable. 
• Stands should be manned and operational until 1700 hrs on Thursday 4 December. Exhibit material and equipment cannot be removed from the exhibition before this time.
• Luxury Shell & Pavilion Stands will be dismantled and furniture collected from 1830hrs on Thursday 4 December. Therefore please ensure that all exhibits and valuables have been removed before this time.
• Contractors and trolleys will not be permitted to enter the halls until it is clear of visitors, which we anticipate will be 1 hour after the exhibition closes.
• All materials, packaging and waste must be removed from the halls and stand dismantling complete by
  • 1800 hrs for Level 1 on Friday 5 December
  • 1200 hrs for Levels 2 & 3 on Saturday 6 December
• Official Stand fitting and electrical contractors will be permitted to enter the halls from 1745 hrs on Thursday 4 December. The electrical supply to your stand will be terminated at 1730 hrs. Catering equipment, furniture, flowers etc which have been hired remain the responsibility of the exhibitor until such times as they are returned to the source from which they were obtained. Please ensure that all cupboards are emptied.
• Any exhibitor leaving small exhibits and personal effects at the close of the show should make arrangements via the organisers office onsite for their overnight safe keeping.
• Contractors and exhibitors leaving exhibit materials or stand fittings unattended in the hall following closure of the show do so at their own risk.

Important

All stand fitting waste must be removed from site during build up and breakdown contractors and/or exhibitors are responsible for the removal of their waste and will be charged for any costs involved in the waste removal of items left onsite.

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Please ensure that you and your team have received, read and understood the admissions policy - which can be viewed here.

Exhibiting Delegate Badges

Anyone staffing a stand at ILTM 2025 will need their own Exhibiting Delegate badge. This badge grants access to the venue during build up and breakdown as well as the show on appointment days and ILTM networking events. Your main stand holder (MSH) can purchase Exhibiting Delegate badges through the Badge Portal once it becomes available. Please note that ILTM uses photo badging, so you will be required to submit a passport-style headshot to obtain a badge.

Contractor Badges 

Contractor passes are required by any personnel that will be entering the exhibition during the build up and breakdown and must be displayed at all times whilst onsite.    

Before arriving onsite please ensure that you and your team have received, read and understood the site rules - a copy can be downloaded here.

To register for contractor badges, please click here.

PLEASE NOTE THESE PASSES WILL ONLY BE VALID FOR THE BUILD UP AND BREAKDOWN PERIODS.

Maintenance Badges 

Contractor Passes - Show Open 

We have amended the process for Maintenance Badges this year.  Please note that we are no longer able to offer 2 free of charge Show Open contractor badges.  Any requests for Show Open Contractor Badges will be charged as follows:- 

• €100 per badge for first 2 passes requested – Pre-Show Only.
• €200 per badge for all remaining passes including any requested onsite.

Please click here to complete the badge request form with the names of personnel that will require access during show open.

No maintenance on stands should be carried out during the open period without the organiser’s permission.  If you are found to be working on stands during this time then you will be asked to leave site and your badge will be confiscated.

Business attire must be worn during show open periods; you will be required to remain in a void area if clothing is not deemed acceptable.  Seating areas and cafes are for ILTM Cannes Delegates only.  Any contractors who disregard this will be asked to leave site and their badge will be confiscated. 

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ILTM Cannes is committed to promoting sustainability in exhibitions and we continually work with venues, suppliers and contractors to reduce the impact our activities have on the environment.

RX has signed up to the Net Zero Carbon Events pledge with the aim of achieving zero emissions by 2040. To help us reach our goal we have produced a sustainability charter, guided by the UN Sustainable Development Goals which will direct our considerations as to the ways in which our events are organised.

With the charter in mind we have created an Exhibitor Sustainability Checklist which you can utilise in the planning of your participation at ILTM Cannes 2025.

• Download Exhibitor Environmental Checklist

We are also pleased to announce the below sustainable initiatives that you can participate in at the event:

• Water refill stations
• Recyclable lanyards

For more Information:

• RELX Sustainability
• Venue Sustainability

If you have any ideas or suggestions regarding sustainability at our events then please do not hesitate to contact us.

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