Venue & General Information
Content
Aisles & Gangways
Exhibitors and contractors are not to leave items in the aisles. Exhibitors/Contractors must remove all waste materials other than small items. Designated emergency aisles must be kept clear at all times - a floorplan of the emergency gangways can be found in the on-site Organisers' office. Please ensure you adhere to these rules to ensure a safe & accessible build-up and you must co-operate with our Floor Managers.
During the open period no objects must protrude from the stands into the aisles nor must furniture or displays or parts of displays be placed in the aisles.
Under no circumstances may an Exhibitor (or staff member working on behalf of Exhibitors) be permitted to distribute any promotional material (including printed or other cards, circulars, articles, leaflets) at any point within the exhibition centre other than on their allocated stand space. This restriction includes the gangways surrounding your stand and all public spaces.
Alcohol, Drugs & Smoking
The consumption of alcohol onsite during build up and breakdown phase is strictly forbidden.
The taking of illicit drugs is strictly forbidden at all times.
It is an offence to smoke or to knowingly permit smoking inside the venue premises. If you observe someone smoking, a complaint may be made to any member of the exhibition team. This also applies to e-cigarettes and vaping. Smoking and Vaping will only be allowed in designated smoking areas outside.
Banking & Cashpoints
There are a number of ATM’s located in Cannes. The closest to the venue is located in the street, 'Notre Dame' across from the main entrance of the Palais des Congrés (bank HSBC) or in the street Rue des Belges (bank Caisse d’Epargne).
To view them on Google map, please click links below:
Children
ILTM is a trade event and during the open period, it is not a suitable environment for children and as such, all children will be refused entry.
Consumption of food within the halls / venue
During build up and dismantling, the preparation and heating of food and the use of kettles will not be permitted. Consumption of food and all breaks should be taken outside of the halls and away from the work environment.
Cleaning, Hygiene & Waste
It is your responsibility to maintain your stand in a clean condition at all times. We have arrangements for basic stand cleaning to be carried out at no charge to you. The cleaning of exhibits will remain your responsibility, as will any special services that may be required such as the removal of bulk rubbish. Standfitting materials, carpet, pallets etc. are not included in the cleaning service and must be removed by the exhibitor or contractor. Any costs incurred for the removal of this type of waste will be forwarded to the exhibitor concerned.
Please note that you will incur charges if you or your contractor leaves excess waste during build up and breakdown.
Demonstrations, Live Performances, and Entertainment
All demonstrations must be carried out in accordance with the Health and Safety at Work Etc, Act 1974 and the COSHH Regulations (Control of Substances Hazardous to Health). A Risk Assessment must be completed and available on-site. Failure to produce a risk assessment may result in the demonstration being temporarily suspended whilst the safety of the demonstration is ensured.
The Health and Safety at Work Act 1974 requires that "any equipment being operated or demonstrated shall be inherently safe and not create a hazard to the demonstrator". For further advice and more detailed guidance please contact our Operations Team.
Demonstrations/noise
If any presentation/demonstration is deemed to be above an acceptable noise level, we reserve the right to cancel the presentation/demonstration. We would expect all exhibitors to show consideration for other exhibitors in the area. The Noise at Work Regulations 2005 and the Environmental Protection Act 1990 will be enforced onsite.
The following will be considered as demonstrations:
Special effects - lasers, strobes, smoke & pyrotechnics
All Special effects require prior approval by the venue so any exhibitors wishing to use special lighting, lasers or smoke machines etc. should submit a detailed proposal with Risk Assessment and Certificate of Apparatus for use to the Operations Team; we will then pass it onto the venue for processing.
Special treatments - massage etc.
Special Treatments/Massages - If any stand offers massages or special treatments to visitors, they should notify the Organisers immediately, as it will be necessary to apply for a Local Authority License.
Unless otherwise agreed with the Organisers all performances must take place inside the stand space.
If you require entertainers or performers to access the hall for networking hour, you are required to request these in advance and collect these from registration in South Access. Please complete this form before [November 11th].
Presentations on products or services offered by the exhibiting company are permitted at any time during the show open times however they must abide to the following:
- Presentation/demonstration likely to interest groups of 10 or more people must be located towards the centre of the stand.
- Presentation/demonstration areas must be clearly shown on your stand drawings.
- If it causes obstruction within the gangway and/or nuisance to any other exhibitor, we reserve the right to cancel the presentation/demonstration or restrict the frequency.
- If AV equipment is used on the stand then the speakers must be positioned to face inwards of the stand design.
If you would like more information on the restrictions or guidance on your planned activity, then please do not hesitate to contact the Operations Team.
Dilapidations
Please remember that you are responsible for rectifying any damage caused to the fabric of the Exhibition buildings, by you, your agents or contractors. In your own interests you should satisfy yourselves as to the condition of your stand site before the building of your stand and after its clearance. It is essential to use a recognised adhesive tape when fixing any carpet directly to the hall floor as all carpet tape must be removed at the end of the exhibition. Any charges incurred by the organisers as a result of failure to remove carpet/carpet tape will be passed onto the exhibitor. The stand space must be completely clear and clean by the end of the dismantling period. Any waste left behind is subject to a charge.
Disabled Access & Parking
Click here for the Access plan to the Exhibiton Areas.
Click here for Handicapped Accessibility file.
Filming and Broadcasting
It is not permitted, without the prior approval of the Operations Team, to engage in or permit filming, sound or video recording, telecasting or broadcasting within the Venue. If approved, in certain cases, such activities may be subject to an additional charge as determined by the Operations Team. Please contact the Operations Team to discuss.
First Aid & Accidents
First Aid will be available onsite. If you require medical attention please contact the Organisers Office or any member of the exhibition team.
All accidents and near-misses must be reported to the Organisers via the Organsiers' Office, Floor Managers, or Health & Safety Officers.
PA System
The Public Address system is for use of the Organiser and Authorities only. Only official and emergency messages will be broadcast, any requests for information to be announced will be refused.
Patents & Copyright
By entering into an agreement to attend this exhibition you warrant to RX that all designs and artwork on or relating to your stand and any exhibits and items displayed on your stand shall not infringe any trademarks or copyright or patents or other intellectual property rights of any third party in any way.
In the event that the exhibition is under any legal obligation (whether by virtue of a court injunction or order or judgement or a recommendation or decision of a Trading Standards Officer or otherwise) to have removed either any item or items displayed on your stand or any design or artwork on or relating to your stand then (without prejudice to any other rights which RX may have) RX reserves the right to assist the relevant authorities and where appropriate to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by RX.
The Organisers cannot accept responsibility for any conflict of trading at the Exhibition
Please be advised that it is an offence under Section 107 (3) of the Copyright, Design and Patents Act 1998 to screen films in public without a non-theatrical licence. For further advice on copyright please contact Federation Against Copyright Theft (FACT).
Promotional Materials
We encourage you to review your promotional material and consider more sustainable options, non-contact methods to distribute informational or promotional material will be permitted at the event.
Site Rules
Please click here to view the site rules for the build and breakdown of the event.
TVA - Refund of French Value Added Tax
European and French tax legislation oblige RX (UK), the organiser of ILTM charge the current rate of French Value Added Tax (TVA) on services provided in France. The tax legislation also states that foreign clients have to pay this Value Added Tax. The TVA amount can be reimbursed under certain conditions.
Minimum amount
According to the French fiscal law, the minimum tax amount for a refund claim forwarded during a calendar year must exceed €200. If the tax amount is less than €200 the refund claim can only be forwarded on January 1 of the following calendar year
Refundable and not refundable items
The TVA paid on your participation fees can be refunded (stand rental, technical fees, catering). The TVA on hotels, taxis and car rental is not refundable in France.
Original invoices
The FrenchTax Authorities only accept original invoices. Should you lose your original invoice, your tax refund amount would definitely be lost. Second originals, certified copies or duplicates are not accepted. Please keep your original documents in a safe place to avoid any loss.
TEVEA International will help you to obtain the refund of your TVA amounts. They specialise in European tax matters and have the necessary agreement from the French Tax Authorities to provide this service.TEVEA International will also visit you on your stand, either to complete the information, or to finalise your file.
Contact: VAT Refund Team
Email: [email protected]
Phone: + 33 1 42 24 96 96
Website: https://www.tevea-international.com/.