1. DEFINITIONS
ILTM Latin America or Event means the International Luxury Travel Market Latin America (“the Event”) to be held at Bienal Pavilion, São Paulo, Brazil from 09th – 12th May 2023 which is organised by Reed Exhibitions Alcantaria Machado LTDA (“RX”).
Exhibitors means exhibitors who have contracted to take exhibition space at ILTM Latin America 2023.
Executive Buyer means the person, accepted by RX, who will be granted access to the Event as a buyer of luxury products and services on a non-hosted basis (i.e., without complimentary flights, transfers or accommodation provided by RX).
Hosted Buyer means the luxury travel trade professional, who has been registered as a Hosted Buyer, has accepted these Terms & Conditions and has been accepted in writing by RX, with authority to attend the Event as a buyer of luxury travel products where complimentary accommodation, transfers and, in some cases, flights are provided by RX and shall include Hosted Buyers ("with flights" and "without flights").
Appointment Only Buyer means the luxury travel trade professional, who has been registered as an Appointment Only Buyer, has accepted these Terms & Conditions and has been accepted in writing by RX with authority to attend the Event as a buyer of luxury travel products and services on a non-hosted basis (i.e., without complimentary flights, transfers or accommodation provided by RX).
Pre-Scheduled Appointment System means the appointment programme operated by RX to co-ordinate the appointments of the Hosted Buyer with Exhibitors during the Event.
Show Team means the ILTM Latin America team at RX of Rua Bela Cintra 1200, Cerqueira César, São Paulo – SP, 01415-001, Brazil.
2. QUALIFICATION
In order to participate at any ILTM events, all participants must be previously qualified.
Criteria needed to qualify as an ILTM Latin America 2023 Appointment Only Buyer, Hosted Buyer or Executive Buyer (together “Buyer”) are:
• Buyer must operate on an outbound basis to multiple markets, across a minimum of two continents;
• Buyer will need to show evidence of recent bookings placed in luxury travel;
• Buyer MUST provide RX with three references, two of which must be direct luxury property bookings - all bookings must be made within the last 6 months for future months;
• Buyer must be an established player in the marketplace for a minimum of 12 months;
• Buyer must be a senior decision maker with the authority to procure luxury travel products and services; and
• Buyer does not intend to sell or promote your product at ILTM Latin America 2023.
Requests to qualify for ILTM Latin America 2023 must be received by 17th March 2023.
Any applications received after 17th March 2023 will be considered for ILTM Latin America´s next edition being 2023.
3. PARTICIPATION FORMATS
Invitations to Buyers are at the discretion of the RX Show Team, who will qualify and define participation formats and invitation inclusions.
3.1 APPOINTMENT ONLY BUYERS
"Appointment Only Buyers" will receive from ILTM Latin America 2023 complimentary:
• Entry to the ILTM Latin America 2023 Opening Cocktail;
• Pre-scheduled appointments from 9th May 2023 to 12th May 2023; and
• Entry to official ILTM Latin America 2023 closing party and ILTM Latin America 2023 networking events.
3.2 HOSTED BUYERS (WITH FLIGHTS)
"Hosted Buyers (with flights)" will receive from the RX Show Team complimentary:
• Flight rebate from selected airports to GRU airport;
• Up to 4 nights’ accommodation on single basis with breakfast at one of the RX Show Team's preferred hotels.
• Entry to the ILTM Latin America 2023 Opening Cocktail;
• Pre-scheduled appointments from 9th May 2023 to 12th May 2023; and
• Entry to official ILTM Latin America 2023 closing party and ILTM Latin America 2023 networking events.
3.3 HOSTED BUYERS (WITHOUT FLIGHTS)
"Hosted Buyers (without flights)" will receive from the RX Show Team complimentary:
• Up to 4 nights’ accommodation on single basis with breakfast at one of the RX Show Team's preferred hotels;
• Entry to the ILTM Latin America 2023 Opening Cocktail;
• Pre-scheduled appointments from 9th May 2023 to 12th May 2023; and
• Entry to official ILTM Latin America 2023 closing party and ILTM Latin America 2023 networking events.
3.4 EXECUTIVE BUYER
For a fee of BRL 900/USD 150 Executive Buyers will receive from the RX Show Team:
• Entry to the ILTM Latin America 2023 Opening Cocktail; and
• Entry to official ILTM Latin America 2023 closing party and ILTM Latin America 2023 networking events.
Executive Buyers are expected to:
• Arrange their travel and accommodation to RX ILTM Latin America 2023 independently and at their own cost (if necessary);
• Ensure the fee of BRL 900/USD 150 is paid to the RX Show Team. The RX Show Team shall take the payment from the Executive Buyer's credit card upon registration. All payments will be processed in BRL according to Brazil Central Bank exchange rate of the day;
• Be previously qualified by the RX Show Team (refer to item 2); and
• If not yet qualified, RX must enter qualification process at least 2 months prior to the Event (17th March 2023). For more information on qualification process, please refer to item 2.
3.5 CONDITIONS TO ALL APPOINTMENT HOLDING BUYERS
3.5.1 As a condition of receiving the complimentary services from the RX Show Team, appointment holding Buyers will be required to:
• Submit their online application form within the specified timeframe;
• Actively participate in the Pre-Scheduled Appointments Programme, by selecting at least 80 appointment preferences within the specified timeframe;
• Attend all meetings, networking and educational sessions scheduled by the RX Show Team and included by the RX Show Team in their diary; and
• Wear business casual dress as a condition of entry to the Event.
3.5.2 Failure by any person to comply with the requirements stated above may result in immediate cancellation of attendance with penalty fees (refer to "Cancellation" section below), as well as a review of the Buyer qualification status and/or exclusion from future ILTM Buyer Programmes without refund of any sums that may have already been paid by that Buyer.
3.5.3 A significant shortfall by the Buyer on the minimum commitment with respect to attending appointments shall be treated, at RX’s discretion, by the RX Show Team as a cancellation and cancellation fees will apply (refer to "Cancellation" section below).
4. TRAVEL
Allowing greater flexibility, Buyers are responsible for booking their own flights. The RX Show Team will supply the Buyer with a return flight rebate from an agreed point of departure to GRU Airport as per below: